Doc created using shared template changes when opened on diff

Tom Ferguson

2007-07-14 02:37:03 UTC

CourierPS is by Monotype (Howard Kettler) and is the Windows PostScript
version of the font whose TrueType version they call Courier New. There
is also an Open Type version called CourierPS MT Std. Depending on which
printer driver is installed for what printer and what setting options are
made in the driver setup, it is possible that a printer-resident font is
actually used for printing instead of the the "soft" font.

Some applications, e.g. MS Word, check the printer driver while doing
document layout, so, as Suzanne mentions, all of this does have an
influence on the appearance of the printed document. There should be no
difference in line lengths since it is a Courier and all such have the
same glyph metrics and spacing. Also, I would be surprised if line
spacing is different if all settings in Word for this are the same.
Similarly with inter-paragraph spacing. I am less sure about that but but
would be surprised if a change between Couriers made any difference.

I would check printer driver settings with an eye out for any differences
as between computers.

Tom
MSMVP
Windows shell/User

Post by Suzanne S. Barnhill
CourierPS would probably print only on PostScript printers (and might not
render properly on a computer that didn't have a PS printer selected).
Courier may well be a printer-resident font rather than TrueType. Also,
printer settings such as "Download soft fonts" or "Use printer fonts" can
make a difference. If Courier New is acceptable as "Courier," I would advise
using that as the document font, since you can pretty well depend on it to
be available on any Windows computer.
My guess from the outset would be that a difference in the
printer/printer
driver selected might be the issue (see
http://word.mvps.org/FAQs/Formatting/TextReflow.htm), but it's odd that this
would affect interparagraph spacing only. In any case, font
substitution
could certainly be a factor.
Since this seems likely to be a printer issue, I'm crossposting this to the
microsoft.public.word.printingfonts NG.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

I have found another difference. All three computers have Courier, Courier
New and CourierPS installed in the Windows | Font folder. For human

factors

reasons, all procedures are required to be printed in Courier. Even though
Courier is installed on the all three computers, it does not show up as an
option in the font list of the computer that is acting different. I don't
think this has anything to do with the spacing between paragraphs, but I
guess it could. What do you think?

Spacing between paragraphs can be affected by the HTML paragraph spacing
option in Tools | Options | Compatibility, but since these options are

set

per document and the settings travel with the document, I don't see how

that

could be the issue.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so

all may benefit.

Yet another clue from troubleshooting: pages printed from other

applications

(i.e.: outlook, excel, etc) all come out exactly the same from all

three

computers. It is only with Word that documents from one computer have

space between the paragraphs than when displayed or printed on the

other

computers.

Do you use different graphics cards and drivers and monitors?

Thanks for your quick reply summer. I have done some more research

and

think I asked the wrong question. If the same document is opened

two

different computers, the spacing that appears between the

paragraphs

different. When the style is checked, the assigned spacing is the

same

either computer. However, when displayed or printed, the spacing

different
enough to throw off the pagination. But more confusing is it only

happens

in
one direction. In other words, documents created on computer 1

will

open

to
look the same on computer 2. But documents on created on computer

may

open
on computer 1 with the spacing between paragraphs a few points

different.

The
style pt setting is the same on either computer, but the displayed

and

printed results are different.

If Word 2003 on Menu Tools Templates and Addins - uncheck box
"Automatically
Update Styles". Close document and reopen.
If that is not the problem check the individual styles - Modify

"Name

Style" and uncheck "Automatically update" - you should do this on

the

document template not the documents created to solve the problem

once

and

for all and then reattach the amended template to the documents

already

created.
Hope this helps.

Two procedure writers use the same procedure template to create
procedure
documents. On occasion, some of the paragraph spacing before

the

paragraph
is
changed a few points by a writer to allow manual page breaks to

placed
in
convenient locations (allowing procedural steps to remain with
associated
notes and warnings, etc). Manual page breaks are used thoughout

the

document
to keep strict control on page format. Some of the
documents

created by

one
of the writers look fine on the originating computer; however,

they

are
opened on the other writer's computer, the paragraph spacing

reverts to

the
template setting and auto page breaks can double the pages in

the

document.
The "Automatically update template styles" option is not turned

and

the
Normal template is the same for both users. Any ideas why this

happening?